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Hello Everyone, We're doing great on renewing events for 2021. Most clubs have their submissions submitted and just need to do some final reviews. So far there are 317 submitted for 2021, 6 not being renewed and I'm waiting on 85 events for your 2021 plan. I still need these clubs to submit your events by 15 September and several others have one or two events outstanding: FS Family Wanderers Corvallis Cruisers Olympic Peninsula Explorers Turnaround Trekkers Over-The-Hill-Gang Anchorage Volkssport Club Some tips for your 2021 sanctions: - Remove any reference to COVID restrictions. The Starting Point book will be published with this initial input and we should reflect the information as business as usual. After the book is published and we get closer to 2021 we can update with any limitations. - Ensure Online Start Box (OSB) and Physical Start Box (PSB)information is reflected. Many events are being uploaded to the OSB concurrent with a PSB. - Add "Sell It" statement in my.ava.org. This information will be published in the Start Point book and can be a key deciding factor on which walks people choose. - Keep Event Name short. Try to use this as a title and not a description of the walk. There's a block to describe the walk. - City name only in the "City" block. State is in a separate box. - Start Point Only. This is the name of the business only. Address goes in the next block titled "Start Point Address and Driving Directions" - PPSF in Comments box. I look for your request for Per Participant Sanction Fee approval in this box and if I don't see it there you'll likely be charged the sanction fee. It has been a tough year for our remote walks, but continue to limit PPSF requests as much as possible. - Start Times. Be sure to list start times in the "More Details" section and be sure they agree with any times you list in other sections. - Update Special Programs (SPs) and Challenges. Be sure to enter SPs for each event. There's a button on your club site under "Events" for Special Programs and you can add state challenges in the event Comments or Description Sections of the sanction. Thanks for your support in getting this task completed. Tom NW Regional Director 829 NW 44th Ave Camas WA 98607 505-298-1256 "Every day I walk myself into a state of well-being and walk away from every illness; I have walked myself into my best thoughts." Soren Kierkegaard 
Hi Everyone, The Future Events List is attached and I invite all clubs to look it over carefully, as so much has changed in our plans. We moved a number of events to 1 December as a holding place until they can be rescheduled. Let me know when your club has a date in mind for rescheduling those events and I'll move them in the calendar. For many events that couldn't be rescheduled for 2020 I've worked with the clubs to shift to 2021. For example, the Vancouver USA Volkssporters concluded this week that the July 4th walk just wasn't feasible, so we changed the sanction to July 4, 2021. Keep reviewing your events to ensure it is safe in your area to host them on the dates you've scheduled. July and even August may still be unsupportable depending on state and local guidance. The good news is that most counties in the northwest are in phase 1 & 2, with several moving soon to phase 3, so our group sizes can begin to grow. If you have to cancel or postpone let me know and I'll work with you to make those adjustments. Several clubs are beginning to plan their first Guided Walks since we went under the COVID-19 restrictions. This weekend the state association presidents/vice-presidents, our Deputy RD and I will confer on what we recommend as the standard procedures you should use until social distancing and virus preventive measures are no longer needed. The May AVA Checkpoint newsletter had a section on recommended procedures for events and that will be our starting point for regional procedures. Joe Blazek from the Central Washington Sun Striders informed me that the Quincy WA Seasonal Event will be offered through the Online Start Box instead of a physical startbox. I expect more events across the region will migrate this way and I encourage everyone to be open minded about using the OSB. Some clubs are adding OSB as a backup for many physical walkboxes due to the unavailability of many of our hosts at times for a variety of reasons. Happy Trails, Tom NW Regional Director 829 NW 44th Ave Camas WA 98607 505-298-1256 "Every day I walk myself into a state of well-being and walk away from every illness; I have walked myself into my best thoughts." Soren Kierkegaard
Hi Folks,
There will be more changes to the current events list, but I want to mention two corrections to the latest Future Events List (FEL): - The Over the Hill Gang "DuPont - National Trails Day" event listed on June 6 is postponed to a future date to be determined. - The Willamette Wanderers Wilsonville Traveling Guided Walk listed on May 21 is moved to June 18 and hopefully can occur that date. Our region's FEL is primarily a tool to coordinate events between clubs. The best source of event status is the Event Sanction Request (ESR) on the AVA website. I'm asking all clubs to ensure your ESR be kept up to date reflecting the status of your walks, especially those in the next couple months. For walkers, it's more important now than ever to verify event status on the AVA website before venturing out to avoid showing up to a canceled or postponed year round or traditional event. As an example, our Alaska club is reviewing their plans for their seasonal events, as tourist travel will be severely limited and several walkbox hosts are closed or status is unknown, so they may opt to cancel the events or put them on the online start box. If your plans include travel to Alaska this summer you'll want to monitor their ESRs to determine which walks are available and how. Tom NW Regional Director 829 NW 44th Ave Camas WA 98607 505-298-1256 Future Events List May 2020 Instead of all of those Post-It notes on dusty walk books, attached is a copy of an Excel spreadsheet that you can use to keep track of your walks, at least until the walk boxes are 'reopened' and books can be stamped. But even beyond that, you may find it useful as a way to be able to sort your walk history to view it from different facets. For example, you can sort your events by sponsoring club to see how many walks of each club you have done, or by city, state, distance, walk name, event type and so forth. Meanwhile, Stay Well, Bill Winton, Membership CRVC 
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